Executive Assistant - EMEA Sales

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Position Overview

The Executive Assistant – EMEA Sales will provide high-level executive, administrative, and operational support to the Senior Director, Sales EMEA, contributing to the effective management and coordination of IGT's regional sales organization.

The position will serve as a central point of coordination for executive scheduling, communications, management reporting, business travel, meeting follow-ups, and administrative activities across the EMEA region.

The successful candidate will be proactive, highly organized, discreet, and capable of working independently, anticipating business requirements and helping senior management maintain focus on strategic priorities, customer relationships, commercial performance, and team leadership.

Additional support may be provided to other senior management team members, with priorities coordinated through the Senior Director, Sales EMEA.

Key Responsibilities

Executive Support and Diary Management
•    Manage and coordinate the Senior Director's calendar, appointments, and business commitments across different countries and time zones.
•    Prioritize meeting requests, identify potential scheduling conflicts, and ensure appropriate preparation for upcoming engagements.
•    Coordinate internal management meetings, customer meetings, regional sales reviews, and cross-functional discussions.
•    Prepare meeting agendas, briefing documents, presentations, and relevant supporting materials.
•    Attend selected meetings to record minutes, actions, deadlines, and assigned responsibilities.
•    Maintain an organized system for monitoring outstanding executive commitments and management actions.
•    Anticipate administrative requirements and proactively identify matters requiring the Senior Director's attention.

EMEA Sales Coordination and Administrative Follow-Up
•    Act as a central administrative coordination point between the Senior Director and the EMEA sales management team.
•    Coordinate requests for regional sales updates, management reports, performance information, and business documentation.
•    Monitor agreed action items, deadlines, and outstanding deliverables across regional teams.
•    Follow up directly with relevant employees and stakeholders to obtain required information and progress updates.
•    Maintain management action trackers and escalate overdue or unresolved matters appropriately.
•    Support the planning and coordination of regional business priorities and management initiatives.
•    Assist with maintaining accurate organizational charts, regional responsibilities, contact lists, and relevant sales administration records.
The position will be expected to take ownership of administrative coordination and routine follow-up activities, reducing the need for senior management to intervene in day-to-day administrative matters.

Management Reporting and Presentations
•    Coordinate the preparation of weekly and monthly EMEA sales management reports.
•    Consolidate information and updates received from regional sales managers.
•    Prepare, format, and maintain PowerPoint presentations for senior management meetings, business reviews, and commercial planning discussions.
•    Assist with Excel-based reporting, data consolidation, and the preparation of management summaries.
•    Maintain consistent presentation formats and reporting standards across the EMEA sales organization.
•    Coordinate with relevant departments to ensure information is accurate and delivered within agreed deadlines.
•    Support the preparation of materials for leadership meetings, strategic reviews, and special projects.
The Executive Assistant will take responsibility for the administrative preparation, formatting, and consolidation of management materials, while commercial analysis, strategic conclusions, and final approvals remain with the relevant business leaders.

Travel, Meetings, and Event Coordination
•    Arrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
•    Coordinate business travel schedules to maximise efficiency and minimise unnecessary travel costs.
•    Support the planning and organisation of major industry exhibitions, including ICE, G2E, and regional gaming events.
•    Arrange customer appointments, management meetings, dinners, and hospitality activities.
•    Assist with meeting schedules involving multiple customers, distributors, and internal stakeholders.
•    Prepare travel documentation, briefing materials, and meeting schedules ahead of business trips.
•    Accompany the Senior Director or other authorized executives on selected trips where on-site organizational support adds value.
•    Coordinate and submit travel and expense reports in accordance with IGT policies.
Travel will be based on clear operational requirements and will not ordinarily be necessary for routine customer visits unless specifically requested.

Communication and Correspondence
•    Draft professional internal and external communications for management review and approval.
•    Assist with preparing customer correspondence, management announcements, and internal updates.
•    Support the organization and prioritization of emails where access has been appropriately authorized.
•    Coordinate communications with regional sales teams, customers, distributors, and other IGT departments.
•    Ensure important management instructions and communications are distributed to appropriate stakeholders.
•    Maintain professional relationships with internal and external contacts.
•    Exercise appropriate confidentiality when handling sensitive commercial, organizational, or personnel-related information.

Cross-Functional and Senior Management Support
•    Liaise with Finance, Marketing, Product Management, Operations, Human Resources, Legal, and other departments to coordinate sales-related administrative requirements.
•    Provide administrative and organizational support to other senior EMEA management team members as required.
•    Support the organization of regional projects, management reviews, internal meetings, and strategic initiatives.
•    Coordinate cross-functional requests and monitor the delivery of agreed administrative actions.
•    Assist with onboarding arrangements and other organizational activities where appropriate.
All additional management support will be coordinated in line with agreed priorities, with the Senior Director, Sales EMEA retaining oversight of workload allocation and conflicting requests.

Administrative Process Improvement
•    Identify opportunities to streamline administrative procedures and improve management efficiency.
•    Establish and maintain structured digital filing systems and document repositories using approved IGT platforms.
•    Develop and maintain consistent templates for presentations, reporting, meeting minutes, and action tracking.
•    Support the adoption of approved Microsoft 365, collaboration, reporting, and workflow tools.
•    Improve information flow between the Senior Director, regional managers, and relevant corporate departments.
•    Recommend practical improvements that reduce repetitive administrative work and strengthen organisational follow-up

Qualifications and Experience

Essential Requirements

•    Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional.
•    Strong organizational, scheduling, and time-management skills.
•    Excellent written and spoken English.
•    Proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and Word.
•    Ability to work independently, anticipate requirements, and manage multiple priorities.
•    Strong interpersonal and communication skills.
•    High levels of professionalism, confidentiality, and discretion.
•    Experience coordinating international travel, meetings, and executive schedules.
•    Strong attention to detail and commitment to meeting deadlines.
•    Willingness and ability to undertake occasional business travel.

Preferred Qualifications

•    Experience supporting senior executives in a multinational organization.
•    Familiarity with international sales environments and regional management structures.
•    Knowledge of the gaming industry is a bonus.
•    Experience with SAP Concur, CRM systems, and corporate reporting platforms.
•    Fluency in English, Greek.
•    Support the organization of international exhibitions, conferences, and corporate hospitality activities.

Why join IGT?

At IGT, our greatest competitive advantage is our people. We take ownership, work with urgency, act with integrity, stay curious, and create value for our customers and each other. Join us and help shape what's next.

IGT is committed to fostering a diverse, equitable, and inclusive workplace that reflects the global communities and customers we serve. We strive to create an environment where all employees feel valued, respected, and empowered.

 IGT is an equal opportunity employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion or belief, sex, sexual orientation, gender identity, age, national origin, disability, or any other characteristic protected by applicable law. This commitment applies to all employment practices, including recruitment, hiring, promotion, compensation, benefits, training, and termination.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.