Office Administrator IV - Chicago, IL

Overview

The Office Administrator IV serves as the central point of contact for daily operations at the Full Tilt Studio office in Chicago. This role ensures the office runs smoothly by managing facilities, coordinating vendors, supporting events, and providing administrative support across multiple studio locations. In addition to maintaining a welcoming and efficient workplace, this position partners closely with leadership and staff to handle travel coordination, scheduling, and operational needs. This is a highly visible, hands-on role that requires strong organization, adaptability, and a proactive approach.

What You'll Do

• Serve as the primary point of contact for office operations, including vendor coordination and building management
• Oversee shipping and receiving, including mail distribution and outgoing shipments
• Manage conference room and showroom scheduling, supporting meetings, trainings, and customer visits
• Coordinate and support on-site events, including logistics, catering, and setup
• Provide administrative support across multiple studio locations (Chicago, Reno, Las Vegas)
• Arrange travel and prepare expense reports, ensuring accuracy and compliance with company policies
• Maintain office facilities by coordinating repairs, maintenance, and vendor services
• Greet and assist guests, creating a professional and welcoming office environment
• Support leadership with calendar management, scheduling, and special projects
• Troubleshoot basic office technology issues or coordinate support as needed
• Act as a general “go-to” resource for employees and operational needs

What We're Looking For

• 3+ years of experience in administrative, office management, or executive support roles
• Strong organizational skills with the ability to manage multiple priorities independently
• Excellent communication and interpersonal skills, with a customer-service mindset
• Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint)
• Experience coordinating travel, expenses, meetings, and events
• Ability to work cross-functionally with internal teams, vendors, and leadership
• Strong problem-solving skills and attention to detail
• Associate degree or equivalent experience required; bachelor’s degree preferred
• Comfortable working in a fast-paced environment with changing priorities

Keys to Success

• Highly organized and able to juggle multiple tasks without losing attention to detail
• Proactive and resourceful, anticipating needs before they arise
• Strong relationship builder who can effectively partner with diverse teams and personalities
• Clear and confident communicator with a professional presence
• Adaptable and flexible in a dynamic, evolving work environment
• Demonstrates accountability, sound judgment, and the ability to work with minimal supervision

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