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Admin Assistant III

Location: 

Trincity, TT, __

Requisition ID:  17346

IGT (NYSE:IGT) is a global leader in gaming. We deliver entertaining and responsible gaming experiences for players across all channels and regulated segments, from Lotteries and Gaming Machines to Sports Betting and Digital. Leveraging a wealth of compelling content, substantial investment in innovation, player insights, operational expertise, and leading-edge technology, our solutions deliver unrivaled gaming experiences that engage players and drive growth. We have a well-established local presence and relationships with governments and regulators in more than 100 countries around the world, and create value by adhering to the highest standards of service, integrity, and responsibility. IGT has approximately 10,500 employees. For more information, please visit www.igt.com.

 

OVERRAL OBJECTIVE & PURPOSE

The Administrative Coordinator is responsible for managing administrative tasks, coordinating office operations, ensuring the smooth functioning of the workplace, supporting the strategic objectives of the P&T department.  Provides administrative and operational support to the Snr P&T Regional Manager-Caribbean.

PRINCIPAL DUTIES AND RESPONSABILITES

• Supports in the coordination and execution of business activities, including but not limited to: 
o Special projects and initiatives (priority on revenue generation and business optimization)  
o Internal and external stakeholder relationship management  
o Business Emergency & Contingency Plan (when required) 
o P&T Reporting 
• Provides general administrative support to the P&T Senior Regional Manager for the Caribbean, including report preparation and submission, scheduling of meetings, appointments, conference calls, and so on. 
• Leads the Afterschool Advantage Programme and corporate social responsibility initiatives.Responsible for budget tracking and financial reporting related to CSR activities.
• Is an ambassador for our company, actively participating in and supporting company activities, events, and employee volunteerism initiatives, coordinating employee volunteer initiatives, recruiting and engaging volunteers, managing logistics for events, and tracking volunteer participation and impact.  
• Ensures filing/ archiving systems are up-to-date and in compliance with business policy.
• Foster an environment where adherence and compliance to company policies, processes and protocols is enforced.
• Enables an environment of professional, innovative, timely, and efficient service levels across the business 
• Monitors the execution of market, corporate, brand and stakeholder relationship activities to ensure the company’s brand, image and reputation is well represented and protected 
• Assist GPS with onboarding coordination internally and upon the request of the P&T Regional Manager and Deputy Country Manager
• Assist in administering company benefits pension, health and life insurance, Gym reimbursement, uniforms etc.
• Coordinates site insurance activities and interacts with the local insurance broker and agency to ensure prompt claim and payment processing.
• Provide support with the monitoring and generating reports from the company’s time and attendance (COSEC) to ensure employees are awarded leave according to the established policy.
• Prepares and ensures Job Descriptions for all categories are updated to reflect the original status of the positions so described upon the request of the P&T Manager
• Process, maintain, verify, and maintain documentation relating to personnel activities such as headcount, organizational charts, training, grievances, performance evaluations statistics for ease of reference across the Caribbean.
• Conducts New Hire Orientation for all employees below management level including interns, as well as the reporting and updating of new employees in Success Factors and People Centre
• Performs any other reasonable additional duties and responsibilities as assigned through the direct or senior lines of management  

REQUERIMENTS

ACADEMIC BACKGROUND

Bachelor’s Degree with major course work in personnel administration, public administration, or a related field

EXPERIENCE

Minimum of three (3) years within related field or administration

ESSENTIAL REQUIREMENTS

• Strong written and verbal communication, as well as presentation and interpersonal skills.

• Strong Computer skills, with experience in MS Office programs (including but not limited to Outlook, Word, Excel, PowerPoint).
• The ability to prioritize tasks, manage multiple projects, analyze data, and identify trends.
• Highly professional attitude with outstanding business etiquette, networking, negotiation, interpersonal and communication skills (verbal, written, presentation, business reporting, public-speaking skills), and a passion to deliver stellar customer service 
• Demonstrated ability to work in a fast-paced environment, working independently or with multidisciplinary and multicultural teams and partners (internal and external)  
• Genuinely demonstrates a high level of integrity and maintains confidentiality of information acquired on the job 
• Focused, disciplined and self-motivated, maintaining a positive attitude and proactive, solutions-focused approach, even if performing under stressful circumstances.  
• Well organized with strong time management skills  
• Creative, out-of-the-box thinker, with a natural passion and drive for success, with a keen eye for detail  
• Keen attention to details and accepts ownership and accountability  
• Strong organizational skills, attentive to details and ability to follow up  
• Strong communication skills fluent in English and articulate with strong written, verbal and presentation skills 
• Flexible to work extended hours based on business needs (evenings, weekends, public holidays) 
• Recommended but not necessary - Possess a driver’s license and clear driving record 

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

#LI-RQ

 

 

IGT is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, and to creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged.  IGT is an equal opportunity employer. We provide equal opportunities without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, citizenship, covered veteran status, ancestry, age, physical or mental disability, medical condition, genetic information, or any other legally protected status in accordance with applicable local, state, federal laws or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.

 

All IGT employees have a role in information security. Annual training will be assigned and required as appropriate.

 

IGT (NYSE: IGT) is the global leader in gaming.  For more information, please visit www.igt.com.

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