Accounting Coordinator I

OVERALL OBJECTIVE AND PURPOSE

To conduct accounting functions at the site, with a dotted line relationship to the Business Operation Supervisor. This includes monitoring of the account’s payables (ensuring taxes are paid on-time), accounts receivables, conducting inventory and asset count and balance sheet reconciliations.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Accounts Payable

•   Monitoring of Accounts Payables at the site (ensuring that all vendors are paid timely by HCL)

•   Ensuring that all prize payments are paid timely at the site

•   Ensuring that all supporting documents are included on prize payments as per AML requirements

•   Scan and storage of AP document in SAP (copy of signed cheque)

•   Ensuring adherence to the Approval Matrix.

•   Updating weekly AP invoice tracking and online payment list

  Accounts Receivables

•   Updating the sub-ledger with daily deposits from bank deposit files

•   Ensuring that agent record in sub-ledger is accurately updated and maintained

•   Ensuring that the GUI database and AR sub-ledger/database are reconciled on a weekly basis

•   Liaise with Agents re outstanding balances

•   Participate in weekly meetings to discuss AR balances

•   Updating sub-ledger and deposit log on HCL server weekly

•   Monthly Reconciliation of AR sub-ledger & GL balances

  Payroll:

 Ensuring that payroll liabilities are paid on-time and receipts are uploaded to document server

Tax Compliance:

 All tax obligations must be paid on or before the due dates.
(eg. Government Fees, Corporation & Withholding Tax and VAT)

 Liaise with Tax Authority to resolve any issues that may arise

Cash Management:

•   Provide Cash forecast data monthly to HCL

•   Monitoring and Maintain Petty Cash and Cashier Float

•   Monitoring of Cashier reconciliation and ensure the deposits for Cashier & FMR collects are done promptly

  Employee Advances:

 Monitoring of Employee advance balances and ensure that all expense report is submitted to Accounting Department.

(Expense Report are due 15 days after date of travel)

Inventory:

 Performing monthly stock count of inventory (Instant & Consumables) and submit accurate documentation to HCL

External & Internal Audits:

•   Assist with audit schedules, as necessary.

•   Ensure all audit queries are dealt with in a timely manner

  Fixed Assets:

 Performing periodic count of Fixed Asset and ensuring all assets are properly tagged.

REQUIREMENTS

EXPERIENCE

• At least 2 years’ experience in Accounting

ESSENTIAL REQUIREMENTS

• Familiar with Accounting Systems and Applications. Knowledge of SAP as an asset 

• Advanced Computer Literacy skills, with experience using MS Office programs (including but not limited to Outlook, Word, Excel) 

• Ability to work closely with external agencies such as, BPO 

• Highly professional attitude with outstanding business etiquette, networking, negotiation, interpersonal and communication skills  

• Focused, disciplined and self-motivated, maintaining a positive attitude and proactive, solutions -focused approach, even if performing under stressful circumstances  

• Demonstrated ability to lead and successfully drive results a dynamic, competitive, fast-paced environment, working independently or with multidisciplinary and multicultural teams and partners (internal and external)  

• Well organized with strong time management skills  

• Creative, out of the box thinker, with a natural passion and drive for excellence, with a keen eye for detail  

• Genuinely demonstrates a high level of integrity and maintains confidentiality of information acquired on the job 

• Flexible to work extended hours based on business needs (evenings, weekends, public holidays) 

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

#LI-RQ