Real Estate Admin Assistant

Responsibilities

We are looking for a highly organized and proactive Administrative Assistant to support our Global Workplace Services Group. The ideal candidate has experience in corporate real estate or workplace services and thrives in a fast-paced, collaborative environment.

Key Responsibilities:

• Procurement & Finance: Create and manage purchase requests/orders, process invoices and expense reports, maintain financial records, and support budget tracking.
• Communication: Serve as a liaison for internal/external stakeholders, manage inquiries, follow up on key issues, and foster cross-functional collaboration.
• Travel & Calendar Management: Coordinate complex travel arrangements and manage calendars for senior team members, ensuring efficient scheduling.
• Meeting Support: Organize meetings, prepare agendas and materials, take minutes, and handle logistics including room bookings and tech setup.
• Document Management: Create and format presentations, reports, and documents, ensuring accuracy and brand consistency.
• Project Coordination: Track project timelines and deliverables, manage data, and support reporting for real estate initiatives.
• Administrative Tasks: Handle general office duties, support onboarding, and maintain confidentiality in all aspects of the role.

Qualifications

• 5 + years proven experience as an Administrative Assistant in a global workplace services environment or similar roles.
• Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, Smartsheet, and Word.
• Excellent organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to challenges.
• amiliarity with procurement processes and financial documentation is preferred.
• Bachelor's degree in Business Administration, Real Estate, or a related field is a plus.

Working Conditions:

• This position may require occasional overtime and flexibility in hours to accommodate global time zones.
• The role may involve working in a hybrid environment, requiring both in-office and remote work capabilities.

If you are a motivated and detail-oriented professional looking to make a significant impact within a global corporate real estate team, we encourage you to apply for this exciting opportunity.

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

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