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Executive Assistant

Location: 

Providence, RI, US, 02903

Requisition ID:  5401

IGT is the global leader in gaming. We enable players to experience their favorite games across all channels and regulated segments, from Gaming Machines to Lotteries to Interactive. We have a well-established local presence and relationships with governments and regulators in more than 100 countries around the world, and create value by adhering to the highest standards of service, integrity, and responsibility. IGT has over 12,000 employees.

Overview

At IGT, we have an exciting opportunity responsible for executive administrative support and project coordination for the Senior Vice President and General Counsel. This role will be a mix of traditional Executive Administrative work along with project coordination across the Legal Department and the broader IGT global organization.  We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills. Position is based in Providence, Rhode Island. 

Responsibilities

•    Manage and schedule daily calendar and business activities across different time zones while using sound judgement to maximize time and meeting cadence.
•    Arrange domestic and international business travel, complete travel & expense reports, and manage logistics of travel-related activities.
•    Coordinate and drive effective cadence of functional staff operating meetings by preparing agendas, presentations, and logistics. 
•    Provide administrative support for day-to-day operations and coordinate high value / cross-functional initiatives and projects.
•    Prepared written reports, communications, and other materials as required.
•    Assist with office management within area of responsibility – including ordering of office supplies, catering, etc.
•    Develop a sound understanding of current business issues and be able to provide timely support to the executive. In addition, this role will act as a liaison and a problem solver.
•    Working with the executive to establish strategic priorities and leverage internal stakeholders both formally and informally to learn organizational insights; acting where necessary to get ahead of issues before they rise to the executive’s attention.
•    Manage invoicing with consultants and vendors; establish PO’s and coordinate the payment of the invoices in scope.  Coordinating monthly expense accrual input from legal department leaders.
•    Managing various legal vendor and licensing relationships, including education subscriptions, continuing legal education, state bar association memberships and related periodic requirements.
•    Participate as needed in projects to solve complex problems, department, or organization-related work. Analyze problems, compile, and analyze data, and prepare reports/recommendations. 
•    Become a central point of contact for the coordination of the executive’s activities and ensure preparation of relevant documents and briefing material. In addition, creating and maintaining weekly/monthly/quarterly department reports as directed.
•    Coordination and scheduling of corporate governance matters including execution of project management responsibilities for board of directors and committee meeting scheduling and preparation across the global enterprise.

Qualifications

•    Bachelor’s degree in business administration or related field. MBA a plus but not required.
•    A minimum of 5 years of advanced administrative/project coordination experience working with senior level management
•    Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)
•    Positive can-do personality and ability to be forward thinking 
•    Ability to successfully manage multiple projects simultaneously
•    Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
•    Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
•    Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
•    Build strong working relationships with colleagues, team members and staff
•    Self-motivated with the ability to exercise independent judgment with minimal direction from senior management
•    Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

 

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IGT is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged.  IGT is an equal opportunity employer. We provide equal opportunities without regard to sex, race, color, religion, age, national origin or ancestry, disability, veteran status, sexual orientation, genetic information, gender identity or expression, and any other personal attributes protected by federal, state, or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.
In addition to our competitive benefits package, we offer employees a 401(k) Savings Plan with Company contributions, tuition reimbursement, and free identity theft insurance.

 


Nearest Major Market: Providence
Nearest Secondary Market: Rhode Island