Executive Assistant II

Overview

We have an exciting opportunity responsible for executive administrative support and project management/coordination, working directly with Vice Presidents and based at our Moncton office.  This is a unique opportunity for someone to learn the many facets of an exciting and global leader in the gaming industry. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills. 

Responsibilities

•    Manage and schedule daily calendar and business activities across different time zones while using sound judgement to maximize time and meeting cadence.
•    Arrange domestic and international business travel, complete travel expense reports, and manage logistics of travel-related activities.
•    Planning, organizing, and attending a variety of internal and external events such as conferences, fundraisers, and appreciation events.
•    Become a central point of contact for the coordination of the executive activities and ensure preparation of relevant documents and briefing material. 
•    Create presentations, written reports, communications, and other materials as required.
•    Provide administrative support for day-to-day operations and coordinate high value / cross-functional initiatives and projects.
•    Manage vendor agreements, contracts, and invoicing with consultants and vendors; establish POs and coordinate the payment of the invoices in scope.
•    Analyze problems, compile, and analyze data, and prepare reports/recommendations.
•    Maintain departmental budget and spend. 

Qualifications

•    Minimum of college diploma in business administration or related field, degree from an accredited college/university is preferred.
•    5+ years of advanced administrative/project coordination experience working with senior level management.
•    Expert proficiency using Microsoft Office 365 products including Teams.
•    Strong time and project administration skills with attention to detail and the ability to effectively plan and prioritize work and balance multiple projects.
•    Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision.
•    Ability to network and communicate across diverse functions and to work effectively in a global organization.
•    Excellent presentation, written, communication and relationship-building skills 
•    Positive can-do personality and ability to be forward thinking.

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

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